The platform combines storage, classification, and access control in one system. Departments work in the same data space without relinquishing control over sensitive documents.
Solutions at a GlanceEach data room is encrypted separately and is only visible to authorized individuals. External partners receive time-limited access without exposing internal structures.
End-to-end encryption for every project environmentInstead of blanket approvals, you define per document who may view, edit, or share it. Changes to permissions are logged and traceable at any time.
Granular control at the document and folder levelOn upload, the system recognizes document types such as invoices, contracts, or personnel files and assigns them to the appropriate archive structures. Manual sorting work is largely eliminated.
Metadata-driven storage without manual taggingAll documents are stored with a timestamp and change history. The tamper-proof storage meets the requirements for internal audits and external inspections.
Traceable document history for compliance requirementsTeams at different locations access the same data set without maintaining local copies. Synchronization conflicts are avoided through centralized versioning.
Unified data set for all locations and partnersEvery access to sensitive documents is recorded: who, when, which file, and with what action. Logs can be selectively evaluated and exported for security reports.
Complete tracking of all accesses and changesWe capture your existing filing structures and define the relevant document types together with your specialist departments. This results in a classification scheme that supports subsequent automation.
Your existing data is transferred via a secure connection directly into the multi-tenant cloud environment. Each file is provided with a checksum that verifies its integrity.
You determine which employees, departments, or external partners may view, edit, or approve which documents. Permissions can be assigned granularly at the folder, document, or field level.
We set up schedules and lifecycle rules that automatically transfer documents to long-term storage or securely delete them after the retention period expires. This keeps your data inventory always current and compliant.
The platform is connected to your existing systems, such as ERP or DMS. Your teams continue working in their familiar environment while document storage runs centrally and audit-proof in the background.
After the rollout, we train your key users and administrators. Continuous monitoring of access logs and permission structures ensures that security policies are permanently maintained.
To ensure smooth collaboration with SecurDocs, we disclose the most important terms and framework conditions. This keeps expectations clear and prevents misunderstandings.
A data room is a closed, encrypted area within the platform where documents are made available to a defined group of people. Each data room has its own access rules, its own audit trail logging, and a specified retention period. Setup is carried out by administrators, who also determine whether content may only be viewed or also edited.
All documents containing personal data, trade secrets, contract content, financial figures, or internal decision templates are considered sensitive. The system classifies them based on classification rules defined by your company. Documents without special protection requirements can be stored in separate, less restrictive areas.
All documents are encrypted with AES-256 during transmission and at rest. Key management lies with your company, not with us. This means: without your authorization, neither SecurDocs nor any third party can access the content. Decryption occurs exclusively in the browser of the authorized person.
Role-based access means that permissions are assigned not per person, but per function. A role such as project management, auditing, or external review receives exactly the rights necessary for its task. If the role changes, access rights also change automatically. This maintains control even during personnel changes.
The retention period is based on legal requirements and your company's internal policies. SecurDocs supports you in storing deadlines and triggering automatic deletion or handover processes. Manual extension is possible at any time, but is logged and documented transparently.
SecurDocs processes only technical metadata such as access times, editing history, and permission changes. The content of your documents is neither read, nor analyzed, nor used for our own purposes. No data is shared with third parties unless you explicitly commission us to do so.