SecurDocs

Features for Controlled Data Storage

The platform combines storage, classification, and access control in one system. Departments work in the same data space without relinquishing control over sensitive documents.

Solutions at a Glance

Encrypted Data Rooms

Each data room is encrypted separately and is only visible to authorized individuals. External partners receive time-limited access without exposing internal structures.

End-to-end encryption for every project environment

Role-Based Permissions

Instead of blanket approvals, you define per document who may view, edit, or share it. Changes to permissions are logged and traceable at any time.

Granular control at the document and folder level

Automatic Classification

On upload, the system recognizes document types such as invoices, contracts, or personnel files and assigns them to the appropriate archive structures. Manual sorting work is largely eliminated.

Metadata-driven storage without manual tagging

Audit-Proof Archiving

All documents are stored with a timestamp and change history. The tamper-proof storage meets the requirements for internal audits and external inspections.

Traceable document history for compliance requirements

Cross-Location Collaboration

Teams at different locations access the same data set without maintaining local copies. Synchronization conflicts are avoided through centralized versioning.

Unified data set for all locations and partners

Audit Trail and Logging

Every access to sensitive documents is recorded: who, when, which file, and with what action. Logs can be selectively evaluated and exported for security reports.

Complete tracking of all accesses and changes

Packages for your data rooms

Three expansion stages for the secure storage and management of your corporate documents. You choose the scope, we deliver the right infrastructure.

Basic

Team Room

For departments that need a protected space for internal contracts, protocols, and approvals. Includes encrypted storage, basic roles, and a shared archive with automatic indexing.

Business

Company Data Room

Advanced access control with fine-grained permissions per document, audit trails, and audit-proof long-term archiving. Suitable for locations with multiple departments and external auditors.

Enterprise

Client Infrastructure

Separate data rooms for subsidiaries, partners, and projects. Includes individual classification rules, API integration with your ERP systems, and dedicated key management.

Why companies rely on SecurDocs

A data room that combines control and compliance

The platform was developed for organizations that need not only to store confidential contracts, personnel files, and financial documents but also to actively protect them. Instead of just another storage solution, you get an infrastructure that bundles access, traceability, and archiving into a single system.

Document-level encryption Each file is individually encrypted with AES-256 before it leaves the computer. Even in the event of unauthorized access to the storage, the contents remain unreadable.
Granular roles instead of blanket permissions Instead of sharing entire folders, you define per document who can view, edit, or only comment on it. Changes to permissions are logged.
Automatic classification on upload The platform recognizes document types such as invoices, contracts, or certificates and automatically assigns them to the appropriate archive structures. Manual sorting work is eliminated.
Audit-proof archiving in accordance with GoBD All documents are stored with a timestamp and an immutable audit trail. This allows you to meet the legal requirements for digital accounting.
Traceable access logs Who opened which file and when? Every access is recorded without gaps and is available for internal audits or external reviews.
Data center in Austria The data is stored in a certified data center in Austria. This shortens paths to authorities and facilitates compliance with the GDPR.

Frequently asked questions about secure document infrastructure

Answered briefly and clearly: what the platform can do, how encryption and access rights work, and what the introduction means for your company.

How are my documents encrypted in the cloud?

All documents are encrypted with AES-256 during transmission and at rest. Key management is kept separate from the data, so access without authorization is technically impossible. Even internal administrators only see metadata, not the content.

What is an encrypted data room and what do I use it for?

A data room is a separate area where you can share documents with selected people – such as auditors, lawyers, or project partners. Access is time-limited, logged, and restricted to specific actions such as viewing or commenting.

How do I control who can see which documents?

Using role-based access rights, you define which department or function can access which folders. Permissions can be assigned at the document level, revoked individually, and given a release period. Changes are documented in the audit log.

How does automatic archiving work?

The platform recognizes document types based on content and metadata, assigns them to the correct category, and stores them with a tamper-proof timestamp. Retention periods are automatically monitored, so no manual follow-up is required.

What prerequisites does my company need for the introduction?

You only need a current browser and a managed user account. The platform runs entirely in the data center; your own server infrastructure is not required. Setup is carried out in coordination with your IT department and takes a few days depending on the amount of data.

How are access and changes documented in a traceable way?

Every access, every change, and every release is logged with a timestamp, user account, and IP address. You can view the logs at any time and export them for internal audits or external reviews.

Shared Data Space for Partner Projects